Skip to main content

Settings and Preparation

This repository can be used directly without any preparations. Nevertheless, a few preparations help to organize the process efficiently.

Where the settings live​

In version 3 the account screens are reached from the user menu at the right of the navigation bar. Two entries matter for publishing:

  • Settings — split into Account (log-in, password, two-factor authentication, and deleting the account), Profile (ORCID iD), 3rd-party apps & SciFinder, and Affiliations.
  • My Collaboration — the people who can be named as authors or reviewers, and the group lead(s).

The Settings tabs: Account, Profile and Affiliations

ORCID​

  1. Please register for an ORCID here if you don't have an ORCID yet. It's fast and easy: https://orcid.org/
  2. Please enter your ORCID in the repository under Settings › Profile.

The iD must be in the format 0000-0000-0000-0000. It is validated against orcid.org when Validate & Save ORCID is pressed, and the account name must match the name on the ORCID record.

Affiliations​

Affiliations are maintained under Settings › Affiliations. Keeping them current matters: the submission dialogs read this list when attributing a contributor's work, and the affiliation numbering on a publication comes from it.

Add your collaborators​

Collaborators are needed to assign other people as authors to a contribution. To publish data with others as authors, those people need to be on the collaborator list.

Open My Collaboration from the user menu. People can be added by ORCID iD, or by name and email.

By ORCID iD​

Attention

Pressing Find adds that person to the collaborator list straight away — there is no separate confirmation step on this path. Check the iD before pressing it.

Adding a collaborator by ORCID iD — Find adds them at once

By name or email​

Searching by first name, last name or email returns a Search Results table of everyone registered in the Repository who matches, with their department, organization and country — so namesakes can be told apart. Nothing is added until the Add button is pressed on a row.

Adding one collaborator by name, then another by email

Assign Group Lead​

Group lead(s) can be assigned using the My Collaboration feature. Once assigned, they are automatically added as reviewers and co-authors by default upon submission, and can still be removed before submitting.

The first column of the collaborator table carries the control: Set Lead on a row that is not yet a lead, and a highlighted Lead badge on the rows already assigned.

Assigning group leads with Set Lead

Clarify the type of license to be used for your data​

The publication workflow requires a license to be added to the data. This decision has to be made by the user. Please have a look at the FAQs and links given there.